As a client of Ontop, you may need to make modifications to your workers' contracts from time to time. We call these changes Amendments.
In this article, we'll guide you through amending contracts.
📌 What is an Amendment?
Amendments are changes to a contract that both parties have agreed upon. In the context of payroll, amendments are changes to a worker’s contract that affect their compensation, the scope of the services they provide, or the period that the agreement remains valid.
By making amendments, companies can ensure that their workers' contracts reflect the current terms and conditions agreed upon by both parties.
📌 Amending an Ontop Signs contract
When making amendments to an Ontop Signs contract, it's important to note that the process involves signing an amendment to the Service Agreement with Ontop and Ontop signing an amendment to the Independent Contractor Agreement with the worker.
Both the client and the worker must sign the amendment before any changes can be applied, and the start date of the amendment must have arrived. This ensures that all parties involved are aware of the changes and have agreed to them.
📌 Amending a You Sign contract
If you need to amend a You Sign contract for a worker, you will need to sign an amendment to the Independent Contractor Agreement that you have with them.
In our platform, you have two options for making amendments to the contract:
You can use Ontop's amendment template, which will need to be signed on the platform by you and the worker.
You can upload your own amendment document, which must be already signed when you upload it.
In either case, the changes will not be applied until both you and the worker have signed the amendment, and the start date of the amendment has arrived. This ensures that all parties involved are aware of the changes and have agreed to them.
📌 What can be changed with an Amendment?
💸 Compensation:
Periodicity and/or payment days
Currency
Amount
Commissions
Adding, editing, or removing milestones (for Results Driven contracts)
Payment unit (for Pay Per Task contracts. E.g. per day, per hour, per task…)
🎯 Scope:
Role area
Role title
Role description and/or responsibilities
📆 Termination:
Termination date of the agreement
📌 How to create an Amendment
✔️ Step 1: Go to Contract list and find the contract you need to amend. Click on the Actions menu of the contract, where you will find the Amend contract button.
✔️ Step 2: Select the section that you want to amend.
✔️ Step 3: Modify the needed field and click on Save changes.
Then, you may click on Continue editing, go back to the start screen and keep editing a different section...
... Or you may go ahead and sign your amendment (or upload your signed document).
⚠️ If you can’t see the Amend contract button, it may be because the contract has a previous amendment that hasn’t been applied yet. You may edit this previous amendment, or cancel it so that you can make a new one. To do this, navigate to the Pending Amendments tab.
Find the previous amendment, and select the action of your choice on the Actions menu. After canceling the pending amendment, you will be able to make a new amendment to the contract.
Lastly, your worker will receive a notification to sign the amendment, and please note that the agreement will only take effect once it has been signed by both parties and the agreed-upon start date has been reached.
By following these guidelines, you can ensure that your workers' contracts are updated accurately and efficiently.
Congratulations, you have made it! 🚀
If you have further questions, feel free to contact our support team via chat 😊